(Refer all the previous posts for better understanding and benefits for you).
Creating a Great Presentation Using PowerPoint or OHP
1. Plan
“If you don’t know your destination, you may not ever reach there.” So before preparing your PowerPoint presentation know:
• Your audience
• Purpose or goal of your talk/training
2. Organize
As mentioned in earlier post, divide your session duration as given below:
• Introduction: 10%
• Body: 70%
• Conclusion: 20%
3. Develop Content
• List key points
• Clusters
• Focus on one key point or category per page but you don’t have to say it all on the slide
4. Layout
• Use action words
• Not more than 6-8 words per line
• Not more than 6-8 lines per slide
• Not more than 50 words per slide
5. Fonts
• Choose one or two fonts and stick with them throughout your presentation
• Make fonts large enough to read easily; nothing smaller than 24 points
6. Graphics
• Consider all graphics as a single design and then divide it in several slides to fit into each other seamlessly and telescopically (work from whole to parts)
• Balance filled and empty spaces
• Use visual contrast e.g. light letters on blue background etc
• Use consistent style of images: line, drawing, photograph, cartoon
• Use graphs like bar charts, area charts, pie charts or any other type of graph or chart as
appropriate (need not necessarily have to use all of them in one single presentation unless
appropriate)
• Limit number of items graphed; do not crowd
• Be consistent with other visual elements
7. Special Effects
• Before using an effect answer the question, "Does the effect enhance or distract?"
• Also ask, "Is the effect part of the message?"
8. Supplement Your PPT with Reading and Reference Material (Handouts and Notes)
• Print handouts and notes and share with your audience and ask them to refer them as per
your directions
9. Grammar and Spellings
• Do use the spell and grammar checker and make sure that all the spellings and grammar are
correct
10. Timing of Presentation
• Practice timing for each slide and so, the entire presentation
Summary of Some Rules of thumb for Presentation Pages
• 5 minutes per slide
• One main idea with 5-9 points per slide
• 5-7 words per point (talking points, not whole presentation)
• Use graphics when they add to or help explain material
• Don't overuse graphics
• Any decent font
• Large and bold enough to be seen clearly and easily on a big screen from the farthermost locations in the venue
(You may like to use the additional reference material pertaining to becoming a great trainer at
Management Games, Management Exercises and Icebreakers at http://shyam.bhatawdekar.com/ and http://management-games-icebreakers.blogspot.com/ and
Management Anecdotes or Management Case Studies at http://management-anecdotes.blogspot.com/ or http://corporate-case-studies.blogspot.com/)
Creating a Great Presentation Using PowerPoint or OHP
1. Plan
“If you don’t know your destination, you may not ever reach there.” So before preparing your PowerPoint presentation know:
• Your audience
• Purpose or goal of your talk/training
2. Organize
As mentioned in earlier post, divide your session duration as given below:
• Introduction: 10%
• Body: 70%
• Conclusion: 20%
3. Develop Content
• List key points
• Clusters
• Focus on one key point or category per page but you don’t have to say it all on the slide
4. Layout
• Use action words
• Not more than 6-8 words per line
• Not more than 6-8 lines per slide
• Not more than 50 words per slide
5. Fonts
• Choose one or two fonts and stick with them throughout your presentation
• Make fonts large enough to read easily; nothing smaller than 24 points
6. Graphics
• Consider all graphics as a single design and then divide it in several slides to fit into each other seamlessly and telescopically (work from whole to parts)
• Balance filled and empty spaces
• Use visual contrast e.g. light letters on blue background etc
• Use consistent style of images: line, drawing, photograph, cartoon
• Use graphs like bar charts, area charts, pie charts or any other type of graph or chart as
appropriate (need not necessarily have to use all of them in one single presentation unless
appropriate)
• Limit number of items graphed; do not crowd
• Be consistent with other visual elements
7. Special Effects
• Before using an effect answer the question, "Does the effect enhance or distract?"
• Also ask, "Is the effect part of the message?"
8. Supplement Your PPT with Reading and Reference Material (Handouts and Notes)
• Print handouts and notes and share with your audience and ask them to refer them as per
your directions
9. Grammar and Spellings
• Do use the spell and grammar checker and make sure that all the spellings and grammar are
correct
10. Timing of Presentation
• Practice timing for each slide and so, the entire presentation
Summary of Some Rules of thumb for Presentation Pages
• 5 minutes per slide
• One main idea with 5-9 points per slide
• 5-7 words per point (talking points, not whole presentation)
• Use graphics when they add to or help explain material
• Don't overuse graphics
• Any decent font
• Large and bold enough to be seen clearly and easily on a big screen from the farthermost locations in the venue
(You may like to use the additional reference material pertaining to becoming a great trainer at
Management Games, Management Exercises and Icebreakers at http://shyam.bhatawdekar.com/ and http://management-games-icebreakers.blogspot.com/ and
Management Anecdotes or Management Case Studies at http://management-anecdotes.blogspot.com/ or http://corporate-case-studies.blogspot.com/)
